How to Choose the Best POS for Restaurants in 2026

What to look for in a restaurant POS, and how Prefortune Technologies LLP helps restaurants build a customised Odoo system that fits the way they work

October 26, 2026 by

Prefortune Technologies

Why Choosing the Right Restaurant POS Matters in 2026

Restaurant POS is not just a cash register anymore. This is at the heart of day-to-day operations such as taking orders, managing stock, running promotions, overseeing staff actions and generating the records your accountant needs.

You quickly find out when you’ve picked the wrong system. Stock counts float out of reality, discounts are applied manually, cancelled orders disappear for no apparent reason, and receipts do not contain the information that customers or auditors expect. Solving these problems later usually means paying for additional tools, workarounds, or a second migration.

The better way is to first decide what your restaurant needs, then select a system that can be moulded to those needs. That's where Odoo and a development partner like Prefortune Technologies LLP come in.

Quick Summary:

The best restaurant POS in 2026 is one that handles recipes and stock, promotions, open tables, order control and receipts, not just payments.
Restaurants sell dishes, not products, so recipe-based stock deduction matters more than in ordinary retail.
Staff need to pause and resume orders, and owners need to see why orders are cancelled.
Odoo POS can be customised to your restaurant, and Prefortune Technologies LLP builds and adapts Odoo ERP systems for the restaurant industry.
Five Prefortune Odoo modules cover the most common restaurant needs: Ingredient POS Product Bundle with BOM, POS Happy Hours, POS Save & Restore Orders, Odoo POS Order Cancellation and Advanced POS Receipt.
All five modules support Odoo versions 14.0 to 19.0.

What to Look for in a Restaurant POS

Use this checklist when comparing systems:

What your restaurant needs	Question to ask the vendor
Accurate stock for dishes made from ingredients	Does it deduct ingredients when a dish is sold?
Promotions at set times	Can discounts start and stop automatically?
Open tables and held orders	Can staff pause an order and come back to it?
Control over voids and losses	Are cancellations recorded with a reason?
Professional, informative receipts	Can I choose what prints on the receipt?
A system that grows with you	Can it connect to accounting, inventory and purchasing?
A fit for your own workflow	Can it be customised, or must I adapt to it?

Prefortune Technologies LLP’s Five Modules for Restaurants

All below modules solve a common problem in odoo restaurant POS. They follow the standard Odoo POS flow so your staff don’t have to learn a new system.

1. Ingredient POS Product Bundle with BOM: Recipe and Ingredient Cost Control

One of the biggest reasons to choose a POS over another is to track stock by recipe. Restaurants turn ingredients into dishes. With this module, you can define a dish as a bundle with a Bill of Materials (BoM) and automatically deduct the stock of the components when sold.

How this works

1. Turn on “Is POS BoM Product?” on the product and set the unit of measure.

2. Go to the specific menu and create the recipe by selecting the BoM product, adding the component products and setting the quantities.

3. Cashiers add dish to POS cart and check out normally.

4. The system creates stock moves for each ingredient in the background.

5. Managers can open the Picking button on the POS order to view the consumed items and check the updated on-hand quantities in the stock dashboard.

Key features:

• Use the “Is POS BoM Product?” option to mark an item as a bundle

• Build the recipe with ingredients and precise amounts

• Normal POS checkout flow for cashier

• Component stock is automatically deducted after every sale.

• Real-time audit of stock movements and quantities of components on hand

Why it’s good for restaurants:
You can see how the ingredients are used without having to do a manual stock take after every shift. That helps with cost control and ordering.

Supported versions are: 14.0 - 19.0

Explore -> Ingredient POS Product Bundle with BOM

2. POS Happy Hours: Time-Based Promotions

Most restaurants/cafes have happy hours and lunch specials. Yet doing it manually slows service and leads to mistakes. POS Happy Hours – Category/Product Discounts – Discounts will be applied automatically on selection.

How it works:

1. Product or category Happy Hour.

2. Enter the discount percentage, start and end time, and discount days.

3. Apply rule to selected POS shops/configurations

4. When the item is added to the cart the Happy Hour discount is automatically applied and the new price is seen by both the cashier and the customer.

5. POS order discounts are tracked so you can view what promotions were applied in the backend.

The Key Features of Principals:

• Special happy hour prices on selected items or categories

• Days of operation, opening and closing times

• POS shops selected or configuration rules

• Happy hour discounts are now automatic Visibility of real time prices to cashiers and customers

Why it works for restaurants:
You can run time-based discounts to get people in during off-peak times without needing cashiers to apply them.

Versions supported are: 14.0-19.0

Explore -> POS Happy Hours

3. POS Save & Restore Orders: Open Tables and Held Orders

Staff will often have to put an order on hold, serve other guests, and then come back to it. POS Save & Restore Orders allows cashiers to save and restore draft orders and pending orders from the POS screen.

How it operates:

1. Enable Save Draft in POS Settings.

2. Back-end receives current order and line item save from cashiers.

3. Once ready, they use the import draft order pop up to pull in the saved order and continue.

4. Front end cart details are synced to backend draft records.

Main features:

• Turn on Save Draft in POS Settings

• Create and edit orders on the POS screen

• Alerts to prevent you from saving empty drafts

• View saved drafts • Continue saved drafts from active sessions

• Ability to enable or disable closing a POS session with draft orders

Why it’s good for restaurants:
Fewer lost or mixed-up orders during busy service, and a clear list of drafts before the session is closed.

Versions supported: 14.0 – 19.0

Explore -> POS Save & Restore Orders

4. Odoo POS Order Cancellation: Controlling Voids and Losses

Cancellations are a frequent cause of leakage and owners want to know why an order was cancelled, and by whom. Odoo POS Order Cancellation allows to add reason for cancelling an order and saves the reason in the backend.

How it works:

1. User has to select a predefined reason or enter a custom reason through the ‘Other Reason’ option before cancellation.

2. Users with the appropriate user permissions have the right to cancel without reason.

3. The system saves the reason, user, date and order details in a cancelled order record in the backend.

The main features are:

• Required cancellation reason before a cancelled POS order.

• Custom plus predefined reasons Other Reason choice

• Allow authorised users to cancel without giving a reason

• Automatic creation and storage of cancelled order records for traceability.

Why it works for restaurants:
It improves transparency, discourages unauthorised cancellations and provides owners with data to analyse why orders are voided.

Supported versions: 14.0-19.0

Explore -> POS Order Cancellation

5. Advanced POS Receipt Odoo App: Branding and Customer Information on Receipts

Receipts are part of your customer experience and record keeping. Advanced Odoo App for POS Receipts extends default POS receipt with configurable options so you don't need to edit receipt template manually.

How It Works

1. Activate POS setting to print customer information on receipt.

2. Select the customer fields that will be displayed on the receipt.

3. If there is an invoice number, it must be printed selectively for easy identification and reference.

4. The information that will show on receipts will depend on your POS setup.

Significant features are:

• Print customer details on receipt as required

• Select customer fields to display

• Auto print customer details as per set in POS

• Custom receipts for professional use with customer and invoice details.

• Printed invoice number for easy reference on the receipt

How does it work for restaurants?
Cleaner and more informative receipts are good for your brand and make it easier to match a receipt to an invoice, for example for business customers and corporate bookings.

Supported Versions: 14.0 - 19.0 14.0 - 19.0

Explore -> Advanced POS Receipt Odoo App

Quick Comparison of the Five Modules

Module	Best for	Problem it solves	Main benefit	Versions
Ingredient POS Product Bundle with BOM	Recipe and ingredient cost control	Stock does not match dishes sold	Automatic ingredient deduction after each sale	14.0-19.0
POS Happy Hours - Discount based on Category/Product	Time-based promotions	Manual discounts slow service and cause errors	Automatic discounts on set days and times	14.0-19.0
POS Save & Restore Orders	Open tables and held orders	Orders are lost or mixed up when paused	Save drafts and resume them later	14.0-19.0
Odoo POS Order Cancellation	Voids and loss control	Cancellations without accountability	Reason, user and date recorded for every cancellation	14.0-19.0
Advanced POS Receipt Odoo App	Branding and invoice reference	Basic receipts without customer or invoice details	Configurable receipts with invoice number	14.0-19.0

Why a Customised Odoo ERP Beats an Off-the-Shelf Restaurant POS

Many restaurant POS products are for a standard restaurant. But yours may not be typical. You may have a central kitchen, multiple outlets, special pricing rules or a loyalty approach that’s unique to your brand.

Odoo gives you a POS that is integrated with inventory, purchasing, accounting and reporting all in one ERP, so there is no need to copy data between separate tools. Odoo is open and modular, so it can be extended to fit your workflow, not the other way around. That’s why many restaurant owners prefer a custom Odoo ERP system over a fixed package.

How Prefortune Technologies LLP Helps Restaurants Choose and Build the Right POS

Prefortune Technologies LLP is an Odoo development company that helps businesses implement, customise and support Odoo ERP. For restaurants, that means building a restaurant software system around your actual process.

Stage	What Prefortune Technologies LLP does
Understand	Reviews how your restaurant works: menu, tables, kitchen flow, staff roles, outlets and reporting needs
Set up	Configures Odoo POS and connected modules such as inventory, purchasing and accounting
Add the right modules	Installs and configures ready-made modules, including the five described above
Customise	Develops custom features for needs that standard modules do not cover
Train	Helps your cashiers, managers and owners use the system confidently
Support	Provides ongoing support and updates as your restaurant grows

The result is a restaurant POS and ERP system that matches how you run your business, not a generic tool you have to work around.

Conclusion

Choosing the best POS for your restaurant in 2026 is about more than just processing payments fast. The right system should track how much of each ingredient is used, run promotions automatically, allow staff to hold and restore orders, control cancellations and print receipts that look professional and contain the right information.

Odoo POS is a strong connected foundation for restaurants, and Prefortune Technologies LLP helps you get the most of it. From Ingredient POS Product Bundle with BOM, POS Happy Hours, POS Save & Restore Orders, Odoo POS Order Cancellation and Advanced POS Receipt to custom development when you need something unique, Prefortune Technologies LLP can help you build a restaurant software system that fits your menu, your team and your growth plans.

Ready to build your restaurant POS on Odoo?
Contact Prefortune Technologies LLP to discuss your requirements and book a demo
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Frequently Asked Questions

What is a POS system in a restaurant?

A restaurant POS (point of sale) system is the software and hardware used to take orders, process payments and print receipts. A modern restaurant POS also tracks inventory, manages tables, applies discounts, records staff actions and produces sales reports, so owners can see how the business is performing.

How to use a POS system in a restaurant?

The exact steps depend on the system, but the usual flow is: open a POS session, select the table or start a new order, add the items the guest wants, send the order to the kitchen or bar, add changes or hold the order if needed, take payment, print or send the receipt and close the session at the end of the shift. With Odoo POS, extra modules can also hold and restore orders, apply happy hour discounts and record cancellation reasons.

How can Prefortune Technologies LLP help to build a point of sale system for a small restaurant?

Prefortune Technologies LLP sets up Odoo POS around your small restaurant's real needs. We configure the POS and connected inventory and accounting, add modules such as recipe-based stock deduction, happy hour discounts, saved orders, cancellation control and custom receipts, and develop custom features where needed. We also train your team and provide support as you grow.

Can Odoo POS track ingredient stock for dishes?

Yes. The Ingredient POS Product Bundle with BOM module lets you define recipes with components and quantities, and it automatically reduces component stock after each sale.

Can I run happy hours automatically in Odoo POS?

Yes. POS Happy Hours - Discount based on Category/Product lets you set discount rules by product or category, with start and end times and days, and applies them automatically in the POS.

Can staff pause an order and come back to it later?

Yes. POS Save & Restore Orders lets cashiers save draft orders and restore them later from the POS screen. You can also choose whether a session can be closed while draft orders are still open.

How can I control cancelled orders in my restaurant?

Odoo POS Order Cancellation asks users to select a reason before cancelling an order and records the reason, user, date and order details in the backend. Authorised users can be allowed to cancel without a reason through user permissions.

Can receipts show customer details and invoice numbers?

Yes. The Advanced POS Receipt Odoo App lets you choose which customer fields print on the receipt and add the invoice number, without manually editing the receipt template.

Which Odoo versions do these modules support?

All five modules support Odoo versions 14.0 to 19.0.

Can Prefortune Technologies LLP customise Odoo for my restaurant?

Yes. Prefortune Technologies LLP develops custom Odoo features and complete restaurant software systems around your menu, outlets, workflows and reporting needs.

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